Create new Building Blocks. Modify Building Block properties. Delete Building Blocks. The Building Blocks Organizer opens with the entry selected automatically. Top of Page. You can insert a Building Block in a document by clicking the Building Block on its corresponding gallery such as the Text Box gallery available on the Insert tab. Here are a few of the Building Block galleries that you'll find in Word. If you right-click a Building Block in the Quick Tables gallery that is found on the Insert tab under Table options, you'll also find Insert at Page Header beginning of the current page and Insert at Page Footer end of the current page.
How to Create a New AutoText Entry
After you insert a Building Block in your document, you can customize the Building Block's formatting and properties without affecting the Building Block stored in the template. Frequently used document content, such as one or more paragraphs of data, logos, graphics, specifically formatted headers or footers, standard tables, or equations, can be easily turned into a Building Block. The Create New Building Block dialog box appears, where you can name, classify, describe, and control the placement of your Building Block.
If you do not include the paragraph mark, the inserted Building Block will match the formatting of the current paragraph. The Create New Building Block dialog box contains the following options:. If you have a set of related Building Blocks, consider starting all of the names with the same first word to group the pieces together when necessary, such as Annual Report Cover, Annual Report Header, and Annual Report Table.
You can insert a building block after typing part of the building block name and then pressing F3. Note: You have to type just enough characters to distinguish the building block from all other building blocks, otherwise Word displays an alert in the status bar, "The specified text is not a unique building block name.
Provide a unique name. To the great dismay of many, the handy "Show AutoComplete suggestions" feature available with AutoText in previous Word versions is not available in Word Fortunately, this feature was restored, to a point, with Word and even further in Word While unwilling to forgive Microsoft for the omission of Show AutoComplete Suggestions in Word , moving from a single AutoText object to thirty-five building-block galleries with an unlimited number of categories understandably "muddied the water" so to speak.
I can imagine the challenge and appreciate the technical effort that it took to get it restored to the point that it is. To have success with the Show AutoComplete Suggestions feature in Word , one of the following two conditions must be met:. Show AutoComplete Suggestions will not be displayed if your building block entries are defined and saved in building block.
Insert text & images using AutoText
Unlike the F3 key auto entry method where a single unique first character is sufficient to make the auto entry, you must type at least the first four characters of the building block name and enough characters to be unique before Show AutoComplete Suggestions is displayed. In Word building block entries stored in other templates which are loaded as add-ins will also trigger the AutoComplete suggestion prompt.
Building Blocks stored in the dedicated Build Blocks. Note: As mentioned previously, the ability to define building blocks in multiple galleries, categories, and templates has dramatically complicated Word's "under the hood" process of determining which building block entry to insert when you attempt to use either the F3 key or ShowAutoComplete Suggestions method. The difficulty is exacerbated if you have defined two or more liked-named building blocks in two or more different galleries or templates and the behavior you see when you try to use either F3 or Show AutoComplete Suggestions can be perplexing.
Similarly, using like-named building blocks in two or more templates e. The general hierarchy is document template, normal template, and built-in template.
Microsoft Word formatted phrases
You can insert a building block type content control. Once inserted, you can use the Content Control properties dialog to define the gallery and category displayed. The code assumes, of course, that you have a "General" category defined in the Quick Part gallery of your Normal. The insert option defined when a building block is created is ignored when a building block is inserted using the auto complete suggestion, F3 or with simple code as shown below. The only insertion methods that produces the "in its own paragraph, or in is own page" is to insert via the gallery controls or using an advanced code method.
You can delete a building block entering from any template in the current template collection using the organizer. Building blocks can be deleted individually or in mass using VBA. The following provides the simple code to delete an individual building block.
Now that you are familiar with what building blocks are and how to create and employ them I am going to shift focus and address some of the shortcomings in the built-in ribbon interface and building block organizer. My solution to these shortcomings is in the form of a Word template add-in that you install and load manually or automatically from the Word startup directory. This add-in provides RibbonX customization of the ribbon that modifies existing controls and adds several additional controls to the ribbon.
This gives you more control over creating, accessing, and organizing your building blocks collection. Using this dialog you can customize the add-in to better suit your particular needs. You can:. Note: On smaller screen displays, one or more of the groups may be truncated. Please provide feedback if you discover that this is not the case. The Building Block Loader menu control provides the interface for creating and managing building blocks using an external "Definition Table.
When you click this button, the template add-in opens as a document. With the add-in file open, you can modify add or modify building block definition rows as required. It provides a preview and means to insert any building block in the selected gallery contained in any loaded template. The Create Building Block control opens a custom dialog to create a new building block as defined by the selected text in the selected gallery.
An individual dynamic menu control for each template in the current template collection that contains one or more building blocks. The Refresh Menu command is used to refresh the selected gallery.
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Galleries should be refreshed individually or globally any time you load or unload a template from the current template collection or create, deleted or redefine a building block using methods external to the add-in. Template dynamic menus. For example, if a there are no building blocks defined in a particular gallery the following is displayed.
How to Create an AutoText Building Block in Word - dummies
Notes: 1. There are some unavoidable redundancies in the modified user interface as the Quick Part Gallery control is unique in that, in addition to displaying the preview of Quick Parts building blocks and "Save Selection to Quick Part Gallery" control, it displays a collection of other tools e. I wanted to move the Quick Parts preview off the Document Parts menu since the preview can push these additional commands to the bottom of the screen and then re-create the other tools directly on the new Document Parts menu.
Since "QuickPartsInsertGallery" is a built-in control its content cannot be edited, this results in the other tools being displayed both on the Document Parts menu as intended and on the "QuickPartsInsertGallery" control the redundancy. The Document Variables control displays a custom dialog for managing and working with document variables.
Create and use content Building Blocks in Word documents
Using this dialog, you can see a list of any variables assigned in the document and review its value. The dialog can also be used to create, insert, or delete document variables. Finally, the last feature in the add-in is the "Building Block QuickPick" contextual right click menu control.
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- Question Info.
- How to Use Quick Parts and Building Blocks in Microsoft Word - Make Tech Easier.
- Introduction to Building Blocks!
Follow these directions:. To try out your invention, start a new line of text in a document and type the first few letters or words that you set as an AutoText building block. When you see the bubble appear, press the Enter key to insert the text. For example, if you create two building blocks that start with the same text, neither ever appears when you type text.
An AutoText building block in action.